By accessing and providing us with your personal details you are agreeing to the terms of our privacy policy as laid out in this Statement of Fair Processing.

All personal information provided will be treated with the strictest of confidence and in accordance with current data protection legislation.

Personal data will only be processed with the consent of the individual for the purpose of administering a Disclosure application. Any information provided will be securely held on a password-protected database, compliant with ISO27001, with access restricted to named individuals who require access as part of their normal duties.

All information is submitted to and from DBS via a secure government pathway. The information is encrypted whilst in transit.

The Disclosure and Barring Service will refer the details provided on this application form to government and law enforcement bodies in accordance with any relevant legislation. The details provided to these bodies will be used for identifying possible matches to records held by them. Where such a match is established, data may be released to the DBS for inclusion on any certificate issued. The details provided on this form may be used to update the records held by the bodies specified above. The details provided on the application form may be used to verify your identity for authentication purposes. The DBS may use any information provided by the DBS on a certificate or otherwise held by the DBS to inform any of its barring decisions made under its powers within the Safeguarding Vulnerable Groups Act 2006.

Information will not be shared with any other third parties outside of the Disclosure process, except where required by Law, without the express consent of the individual.

All information held following a Disclosure application will be securely destroyed when no longer required.

In line with current legislation, you will be provided with a copy of any information we hold on you, on request.

All customers registered to use are required to sign a contract and by doing so they agree to:


  • Abide by the DBS Code of Practice
  • Abide by current data protection legislation
  • Have in place a policy for the recruitment of ex-offenders
  • Have in place a policy for the secure storage, retention, handling, use and disposal of disclosures and disclosure information 

Devon County Council’s DBS Privacy Policy 

The Disclosure and Barring Service Privacy Policy 

Privacy notice for Ukrainian sponsors - Devon County Council